DALRRD Administrative / Secretarial Jobs in Gauteng
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POST 39/06: REGISTRY CLERK
REF NO: 3/2/1/2022/602
Directorate: Financial Accounting
DUTIES:
- Provide registry counter services.
- Attend to clients.
- Handle telephonic and other enquiries received.
- Receive and register hand-delivered mail/files.
- Handle incoming and outgoing correspondence.
- Receive sort, register and dispatch all mail.
- Distribute notices on registry issues.
- Render an effective filing and record management service.
- Opening and close files according to record classification system.
- Filling/storage, tracing (electronically / manually) and retrieval of documents and files.
- Complete index cards for all files.
- Operate office machines in relation to the registry function.
- Open and maintain the Franking machine register.
- Frank post, record money and update register on a daily basis.
- Undertake spot checks on post to ensure no private post is included.
- Lock post in postbag for messengers to deliver to the Post Office.
- Open and maintain remittance register.
- Record all valuable articles as prescribed in the remittance register.
- Hand delivers and signs over remittances to finance.
- Send wrong remittances back to sender via registered post and record reference number in register.
- Keep daily record of number of letters franked.
- Process documents for archiving and / disposal.
- Electronic scanning of files.
- Sort and package files for archives and distribution.
- Compile list of documents to be archived and submit to the supervisor.
- Keep records for archived documents.
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REQUIREMENTS:
- Applicants must be in possession of a Grade 12 Certificate.
- No experience is required.
Job-related knowledge:
- Knowledge of registry duties, and practices as well as the ability to capture data and operate a computer.
- Working knowledge and understanding of the legislative framework governing the Public Service.
- Knowledge of storage and retrieval procedures in terms of the working environment.
- Understanding of the work in the registry.
Job-related skills:
- Planning and organisation skills, Computer literacy, Language skills and Communication skills (verbal and written).
- Interpersonal relations.
- Flexibility and work within a team.
ENQUIRIES: Ms SH Sambo Tel No: (012) 319 6780
SALARY: R176 310 per annum (Level 05)
CENTRE: Gauteng (Pretoria)
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