University of the Free State Administrative / Secretarial Jobs in Free State
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Duties and responsibilities:
Administration of the optical scanner operations on the QQ campus:
- Communicate and collaborate with academic staff and other support services on optical scanning needs.
- Administer optical card printing, procurement and distribution to academic staff and different faculties.
- Scanning of completed optical cards using the Remark system.
- Administer and safeguard tests, exams and student results in the custody of the optical scanning team (according to POPIA requirements).
- Update and maintain accurate records of optical scan requests and completed work.
- Deal with enquiries from academic staff recording optical scanning and scanning results.
Administration: Academic Staff and Leadership Development
- Support the academic staff development coordinator with the logistics of academic staff development and internal CTL development workshops or initiatives on the QQ campus:
- Workshop venue administration including booking of venues, venue set-up and venue support
- Financial administration related to the hosting of various workshops and events
- Provide general administrative support to the hosting of various workshops and events including workshop registration, attendance, materials and evaluations
- Market events through different platforms including, but not limited to in-person office visits
- Lead the new academic staff program on the QQ campus through a continuous needs analysis, meet-and greet sessions, formal workshops and events.
- Provide administrative and logistical support to the UFS graduate attribute project on the QwaQwa campus
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Inherent requirements:
- Grade 12 on NQF Level 4.
- Minimum of one (1) year’s experience in the use of a Learning Management System (LMS) or e-Assessment system.
- Minimum of one (1) year’s experience in training and/or research administration in a higher education environment.
- Minimum of one (1) year‘s experience in learning and teaching in a higher education environment (tutoring/facilitating/, lecturing/mentoring)
Recommendations:
- Bachelor’s degree or an Advanced Diploma/B. Tech degree/Postgraduate Certificate on NQF Level 7 or higher
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