Postbank Administrative / Secretarial Jobs in Pretoria
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Purpose of the Job
The internship also serves as a developmental opportunity to provide practical exposure to corporate governance, board administration, and regulatory compliance within a banking and state-owned entity environment. Through this role, the intern will gain hands-on experience in governance practices, board processes, and stakeholder coordination while supporting the Secretariat in maintaining high standards of governance, accountability, and organisational effectiveness.
Job Responsibilities
Board and Committee Administration
- Provide administrative and coordination support to the Company Secretariat in the planning and facilitation of Board and Committee meetings.
- Assist with the preparation of meeting packs, agendas, and supporting documentation in line with the approved governance calendar.
- Support the logistical arrangements for meetings to ensure the effective functioning of the Board and its Committees.
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Governance Documentation and Record Management
- Assist in maintaining accurate and organised governance records, including Board and Committee minutes, resolutions, attendance registers, and statutory documentation.
- Support the proper filing and archiving of governance records to ensure compliance with organisational policies and statutory record-keeping requirements.
Compliance and Governance Support
- Provide support in ensuring that governance processes comply with applicable legislative and regulatory requirements,
- Assist with monitoring governance deadlines and ensuring that required documentation is prepared and submitted on time.
Meeting Preparation and Follow-up
- Assist with the preparation of meeting documentation, including templates, action trackers, and matters arising schedules.
- Support the follow-up on Board and Committee resolutions by tracking action items and coordinating inputs from relevant stakeholders.
Governance Research and Reporting
- Conduct governance and regulatory research to support the work of the Company Secretariat.
- Assist with the preparation of governance reports, briefing notes, and presentations required for Board and Committee engagements
Administrative and Secretariat Support
- Provide general administrative support to the Company Secretariat, including document preparation, coordination of governance correspondence, and assisting with the management of the Board calendar.
Learning and Professional Development
- Actively participate in learning and development activities to build knowledge of corporate governance, board processes, and regulatory compliance.
- Gain practical exposure to governance practices within the banking and state-owned entity environment
Qualifications and Experience
- Bachelor of Laws (LLB),
- Bachelor of Commerce in Law (BCom Law);
- Bachelor of Commerce in Compliance and Risk Management; Bachelor of Commerce in Business Administration;
- Bachelor of Public Administration; Chartered Governance Practitioner Qualification (CGISA) - NQF 7
- Chartered Governance Practitioner Qualification (CGISA) - NQF 7 (Ideal)
- No prior formal work experience is required.
- Exposure in corporate governance, company secretarial support, legal administration, or Compliance environments will be advantageous
- Candidates who have demonstrated administrative, research, or governance-related responsibilities during their studies may also be considered
- Any internship, academic project, or practical training related to corporate governance, board administration, legalresearch, or regulatory compliance will be considered beneficial
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Knowledge and understanding of:
- Basic understanding of corporate governance principles and board processes
- Knowledge of governance frameworks such as the Companies Act and King IV (advantageous)
- Basic understanding of statutory record keeping and governance documentation
- Awareness of governance structures such as boards and committees
- Basic knowledge of regulatory and compliance environments (advantageous)
- General understanding of organizational governance structures
- Understanding of document management and record-keeping practices
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