Department of Public Works & Infrastructure Administrative / Secretarial Jobs in Pretoria
✅ Job Alerts Activated
You'll now receive future job opportunities instantly.
Thinking about applying?
Before you submit your application, take a moment to go through all the details carefully.
Scroll down to read the full job description, including responsibilities, requirements, and benefits — and see if it’s the right fit for you.
DUTIES:
- Mail Management, receive mail from Post Office and internal clients. Open, stamp, sort mail and record in the Mail register.
- Receive parcels delivered by hand and record them in the register.
- Render Courier Service, package documents, place in envelopes, address envelopes, and place them in an outgoing tray and record mail in the mail register.
- Reload franking machine.
- Register priority mail.
- File Management, retrieve files on-site and off-site storage.
- Control movement of files and access to files.
- Index, scanning, capturing of files on the system.
- Receive and date stamp invoices and forward them to the line function.
- Register supply of files to officials and maintain a register of files opened and make follow up if the file is not returned back to Registry after the due date
ADVERTISEMENT - CONTINUE READING BELOW ↓
CONTINUE BELOW ↓
- Issue File reference number according to the approved File Plan to clients' enquiries.
- Ensure all received invoices are captured within the required timeframe.
- Verify all captured invoices.
- Ensure all invoices has the required stamps.
- Ensure all captured invoices are registered on the Invoice Register.
- Provide weekly/monthly statistics and reports on the capturing of invoices.
- Perform any other administrative tasks as requested by the supervisor.
REQUIREMENTS:
- A Senior Certificate / Grade 12 with relevant working experience in central registry and invoice environment,
- Knowledge of records/ documents and invoice management, a File Plan, Mail and Courier Service procedures.
- Office Administration.
- Reporting procedures.
- Data Capturing. Financial systems (Knowledge of National Archives and Records Service Act (NARSA).
- Knowledge of electronic document and records management systems (EDRMS).
ADVERTISEMENT - CONTINUE READING BELOW ↓
CONTINUE BELOW ↓
SALARY: R173 703 Per annum
CENTRE: Head Office (Pretoria)
Competencies needed:
- Planning and organizing skills.
- Communication (verbal and written) skills.
- Problem-solving skills, Customer care and Client orientation skills.
- Computer literacy.
- Liaison skills, Analytical Skills, Interpersonal Skills.
- Telephone etiquette.
- Good leadership skills.
Attributes:
Accurate. Confident. Ability to work under pressure. Ability to work in a team and independently.
ENQUIRIES: Mr E Rex Tel No: (012) 406 1490
ADVERTISEMENT - CONTINUE READING BELOW ↓
CONTINUE BELOW ↓
👉 STOP: Ready to Apply?
Don't miss out on this opportunity! Carefully review the job details one last time. Once you're ready, scroll down to the bottom of this page to access the How to apply button.
Hurry—applications for this cycle are closing soon!
✅ Administrative & Secretarial Jobs in South Africa: Latest Vacancies