Administrative Officer - Stellenbosch University

Duties

• Providing comprehensive general and logistical support for doctoral studies in the Faculty of Medicine and Health Sciences (FMHS);
• Data capturing, quality control and analysis;
• Knowledge-building and research-oriented tasks;
• Performing routine and regulatory tasks related to the doctoral programme;
• Administrative support and quality assurance of electronic record-keeping;
• Following up on the Senate's decisions related to the Faculty research degree programmes;
• Providing meticulous support to the research degree examination processes;
• Developing FMHS postdoctoral fellow portfolio in consultation with the head;
• Providing executive support to the head, such as assisting with meeting preparation and special projects;
• Assisting with the compilation of committee reports as well as an annual report;
• General communication and marketing activities;
• Responding appropriately to all general queries (walk-in, telephone and electronic);
• Providing administrative support to doctoral applicants and candidates;
• Providing administrative support to supervisors and academic staff;
• Providing administrative support related to postdoctoral fellowships;
• Assisting with the efficient functioning of the FMHS Doctoral Office;
• Providing administrative support to the head of the FMHS Doctoral Office.

Job Requirements

• Postgraduate degree;
• Three years of relevant experience;
• Previous experience in a higher education environment;
• A self-motivated, efficient individual with a strong work ethic;
• Excellent service orientation and interpersonal skills;
• Professional communication skills;
• Project management skills;
• Data analysis experience;
• The ability to work with large documents;
• Fluency with basic office software (MS Office, Outlook, Word, Excel, SharePoint, Teams, Adobe).

Recommendation

• Master's degree;
• Previous experience working with senior academic colleagues and senior postgraduate students;
• Database experience;
• Advanced technical skills.