Pharmacy Stock Clerk - Netcare Femina Hospital

The Pharmacy Stock Clerk is responsible for the capturing of goods received onto the Netcare stock system, collating and filing corresponding documents and producing bar-code labels.

The incumbent will further be responsible to liaise with CPD clerks regarding supplier payment queries.

Key work output and accountabilities

Stock control management

• Capture data of goods received onto Netcare Stock System and produce related GRV
• Collate supplier and internal documents for authorization and supply to CPD
• Collate and file corresponding documents as per Netcare Stock System policy
• Produce accurate bar-code labels related to codes on supplier invoice
• Check and track documents according to Netcare Stock System Policy
• Transmit documents timeously according to schedules
• Manage associated administrative tasks
• Liaise effectively with CPD clerks for supplier payment queries
• Assist in the management of stock in accordance to Netcare stock management policy with special emphasis on designated stock areas
• Involved in all aspects of cyclical and full stock take processes
• Perform any other duties assigned by Pharmacy Manager/Stock Controller

Customer service

• Assist customers and suppliers with general queries or direct customers to appropriate individuals for assistance

Teamwork

• Actively participate as a member of a team to achieve goals
• Communicate effectively to assist other team players

Personal and professional development

• Active involvement in own professional development to maintain a satisfactory level of skill and knowledge
• Keep up to date with Netcare’s evolving policies and procedures

Build and maintain stakeholder relationships

Work effectively and cooperatively with others to establish and maintain good working relationships that are mutually beneficial

Stock purchasing

• Purchase stationary from preferred suppliers list on the Order Co catalogue

• Purchase store items from the preferred suppliers list on the Order Co catalogue

• Receive stock when delivered

• Liaise with suppliers i.e. deliveries, orders and quotations.

General stores

• Managing of hospital stores as per SOP

Storeroom and stock control

• Issue of stationery and cleaning consumables on a weekly basis.

• Provide accountant with orders for departments, which cannot place orders, etc. Laundry and 4D.

• Prepare and finalise monthly stock take or when required

• Ensure that there is an effective stock system in place for the effective rotation and utilisation of stock

• Submit figures to the finance department – Accountant and Financial Manager.

• Maintain the required stock level needed.
• Should a shortage of stock exist, liaise with other Netcare Hospitals in the Region to request
• For assistance on stock, and once stock is received, return the loan stock to the respective hospital.
• Ensure proper register is kept and maintained for pre-numbered stationary for sign off by Accountant

Skills profile

Education

• Grade 12 or equivalent NQF Level 4 Qualification

Work experience

• Experience in medical environment advantageous
• Experience and knowledge of SAP system, Surgical and Ethical stock products advantageous

Knowledge

• Computer Literacy in the Microsoft Office programmes is required.