DALRRD Administrative / Secretarial Jobs in KwaZulu-Natal
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POST 41/04: SENIOR ADMINISTRATIVE OFFICER
REF NO: 3/2/1/2022/631
Directorate: District Office
DUTIES:
- Provide financial management services. Facilitate, plan, oversee, and drive the timely and accurate preparation of the annual budget in line with the Public Finance Management Act (PFMA), Treasury Regulations, and Strategic priorities weekly / monthly / quarterly.
- Compile Demand Management Plan (DMP), Medium Term Expenditure Framework (MTEF), Adjustment Estimates (AE) and Estimated National Expenditure (ENE).
- Oversee effective, efficient and economical utilisation of funds.
- Document and communicate procedures for accessing and shifting of funds.
- Coordinate budgeting, auditing and financial functions.
- Verify transport and subsistence, sundry and overtime payments.
- Administer the procurement of goods and services.
- Compile, manage and maintain the Demand Management Plan.
- Facilitate supply chain management services.
- Facilitate monthly, quarterly and annual reporting on supply chain management-related matters.
- Control over safekeeping, utilisation and maintenance of all assets.
- Ensure proper administration of sourcing and evaluation of quotations.
- Capture and authorise goods/services on Logistical Information System (LOGIS).
- Handle queries from internal and external clients relating to supply chain matters.
- Render general office support services.
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- Supervise, motivate and develop staff through individual performance agreements.
- Provide assistance in the developing / reviewing of the operational plans.
- Compile various submissions/memoranda and responses.
- Attend to queries from Internal Audit.
- Administer leave forms / attend to queries.
- Make travel/conference bookings and confirmations.
- Provide secretariat services.
- Administer asset.
- Maintain asset register.
- Liaise with asset unit during asset verification.
- Manage outgoing and ongoing assets.
- Allocate equipment to officials.
REQUIREMENTS:
- Applicants must be in possession of a Grade 12 Certificate and a National Diploma in Public Administration / Public Management / Business Administration / Business Management.
- Minimum of 2 years’ experience in administration environment.
Job-related knowledge:
Knowledge of Public Service Regulations, Financial procedures, Treasury Regulations and Basic Accounting System (BAS).
Job-related skills:
- Computer literacy, Interpersonal skills, Organising and planning skills,
- Communication skills (written and verbal), Analytical skills,
- Problem-solving skills, Financial management skills and Report writing skills.
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ENQUIRIES: Mr NP Radebe Tel No: (039) 682 2295
SALARY: R321 543 per annum (Level 08)
CENTRE: KwaZulu-Natal (Port Shepstone)
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