Finance Clerk: Finance Management Division - Department of Defence

POST 45/71: FINANCE CLERK

REF NO: CFO 22/10/4

Finance Management Division

Chief Directorate: Financial Services

Directorate: Financial Support Services, Contract Admin

DUTIES:

• Perform general office administration tasks.
• Receive, register and administer new contracts for studies, incentive schemes for pilots, navigators, technical officers, Special Forces operators and other agreements.
• Maintain and update the contracts/agreements (Memorandums of Agreements (MOAs), Memorandums of Understanding (MOU) and Service Level Agreements (SLAs) register.
• Collect, deliver, and dispatch documentation for the section and the Service and Divisions.
• Maintain filing and archiving of the contract system.
• Attend to telephonic enquiries and queries.
• Draft and type letters, memorandums, signals, minutes and other contract-related documents.
• Assist in the execution and coordination of administrative tasks.
• Provide secretarial functions at meetings when required.
• Capture and update contract files on the database.
• Process the officials’ reimbursement applications for studies.
• Submit monthly reports and statistics to the supervisor. 
• Liaise with contract and career managers across the Arms of Services and Divisions

REQUIREMENTS:          

Minimum requirement:  

• Grade 12 certificate with finance related subjects.
• Computer literate (MS Word, Excel and PowerPoint). 
• Good presentation skills.
• Good communication skills (verbal and written) and ability to communicate at all management levels. 
• Ability to compile effective reports, letters, memorandum, minutes and statistics. 
• Teamwork, but must also be able to operate independently. Trustworthy and reliable with good interpersonal skills.
• Able to handle routine tasks of repetitive nature. 
• Added advantage: Post matric qualification in Finance/Accounting/Law related field. 
• A minimum of one to two years relevant experience in contract management or administration environment. 
• Knowledge of general contract Administration/Management fundamentals. 
• Knowledge and application of the Public Finance Management Act (PFMA), Treasury Regulations and Prescription Act.
• Be in the possession of a valid RSA/Military driver's license and if not in possession of a military license, be able to obtain one within a year.

ENQUIRIES: Mr L.S. Khotle Tel No: (012) 392 2557

SALARY: R181 599 per annum (Level 05)

CENTRE: Pretoria