Secretary: Director - Government Pensions Administration Agency

eg. Accountant or Accounting or Kempinski

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Secretary: Director - Government Pensions Administration Agency

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REF NO: SEC/PRG 2.1/2023/07-1C

12 months contract


  • The purpose of the role is to render a secretarial support service to the Director.
  • The successful candidate will be responsible for the following functions and include, but not limited to:
  • Providing a clerical support service to the Director
  • Liaise with travel agencies to make travel arrangements.
  • Check the arrangements when relevant documents are received;
  • Arrange meetings and events for the Director.
  • Identifies venue, invites role players, organises refreshments and sets up schedules for meetings and events;
  • Process the travel and subsistence claims for the unit;
  • Process all invoices that emanate from  activities  of the work of the Director;
  • Record basic minutes for the meetings of the Director where required;
  • Draft routine correspondence and reports;
  • Do filing of the documents for the Director and the unit where required;
  • Administer matters like leave forms, leave registers and telephone accounts;
  • Handle the procurement of standard items like stationery and refreshments;
  • Collect all relevant documents to enable the Director to prepare for meetings;
  • Provide a secretarial/receptionist support service to the Director:
  • Receive telephone calls and refers the calls to the correct role players if not meant for the Director;
  • Record appointments and events in the diary for the Director;
  • Type documents for Director;
  • Operate office equipment like fax machines and photocopiers;
  • Remain up to date with regards to prescripts/policies and procedures applicable to his/her work terrain:
  • Study the relevant Public Service and departmental prescripts/policies and other documents to ensure that application thereof is understood properly;
  • Remain abreast with the procedures and processes that apply in the office of the Director.




  • An appropriate three (3) year qualification (ideally in Office Administration/Secretarial) coupled with 6 - 12 months office administration/secretarial experience or Grade 12 with two (2) years of experience in the field of office administration/secretarial. 
  • Experience in writing memos and taking minutes.
  • Knowledge of the MS Office package, with experience in word processing, Outlook, PowerPoint and Excel (Which may be assessed if need be.) Knowledge of Office Administration.
  • Knowledge of Public Service and departmental Prescripts and Legislations.
  • Keep abreast with procedures and processes with the office of the Director.
  • Typing skills.
  • Written and verbal communication skills at all levels.
  • Good telephone etiquette.
  • High level of reliability.
  • Good interpersonal relations.
  • Ability to act with tact and discretion.
  • Adhering to business ethics.
  • Good grooming and presentation.
  • Sound organising skills.

SALARY: R202 233 per annum (Level 05), (basic salary), plus 37% in lieu of benefits

CENTRE: Head Office Pretoria

ENQUIRIES: Mbongiseni Nkosi Tel No: (012) 399 2202

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