Fleet Clerk at Coca-Cola Beverages South Africa

eg. Accountant or Accounting or Kempinski

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Fleet Clerk at Coca-Cola Beverages South Africa

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Coca-Cola Beverages South Africa (CCBSA) has exciting opportunities in our Fleet department. We are looking for a talented individual with relevant skills and experience for a Fleet Clerk, based in our Phoenix depot supporting CDE. The successful candidate will report directly to the Fleet Controller.

Key Purpose:

To assist the transport team by ensuring that relevant Legislation and transport administration for the area is adhered to so that the correct procedures can be followed.

Key Duties & Responsibilities

  • Record fleet maintenance data on appropriate software such as SAP
  • Completes general transport administration as required
  • Process orders, Applies PTP principles in full and files documentation appropriately
  • Follows up on Accident repairs and documentation, charges out cost to the appropriate department
  • Controls spare key box cabinet
  • Coordinates obtaining of quotes
  • Reconciles Standard Bank account
  • Ordering of fleet cards from Standard Bank
  • Allocations of costs - to cost centres and distributions to cost centres where required
  • ODO and Hrs operated recorded weekly



  • Key performance indicators updated monthly
  • Filing System - Vehicle files and service records are fully maintained
  • Purchase Orders & Buying and compliance
  • Updates daily out-of-service report and distributes as instructed by Fleet Controller
  • Record daily breakdowns as per instruction from Fleet Controller
  • All daily fleet reports distributed to the fleet analyst timeously
  • SAP Fleet Database - Update Licenses in SAP on receipt of the expired license and fitment of the new one.
  • Updates Fleet Master to coincide with physical counts
  • Fuel Management - daily and monthly fuel controls and re-ordering process to be applied.
  • Distributes vehicle maintenance plan
  • Liaises with depots to make vehicles available for service and repairs on time
  • Physical Asset verification as required
  • Forklift gas tanks and main bulk gas tank validations and inspections scheduled
  • Pre-trip inspection - collected and recorded and filed for audit purposes ( all types of vehicles)
  • Vehicle tracking – ensure queries closed out
  • Charge distribution for accidents/ abuse
  • Administration required form local management

Skills, Experience & Education

Qualifications and experience:

  • Matric with 2 years of relevant Fleet administration experience.
  • Good Computer skills (Excel, powerpoint, word, outlook etc.)
  • SAP PM – advantageous

Key attributes and competencies:

  • Good organizational and planning skills
  • Ability to work in a team
  • Strong administrative skills
  • Sense of urgency
  • Customer Service orientated
  • Ability to work under pressure, meticulous and strong attention to detail
  • Ability to maintain a high degree of dependability.
  • Self-disciplined, driven and achievement orientated
  • Deadline driven



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