Cost Controller - Fairmont Hotels & Resorts

eg. Accountant or Accounting or Kempinski



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Job Description: Responsibilities, Qualifications, and Necessary Skills





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Job Description

  • Provide an effective auditing system for the activities of the Materials Management Division.
  • Provide a summary of the costs required by various people in the Accounting and Control Division to prepare daily and monthly reports.
  • Provide Heads of Departments with the cost figures necessary for them to operate their individual profit center profitably.
  • Provide a system of monitoring the data input by operation-level personnel.
  • To compare details of quantities, unit costs, etc., on regular purchase orders to those on authorized purchase requests.
  • To audit prices and quantity variances as per the daily Receiving Variance Report.
  • To ensure the inventory items and services which are bought and used in providing guests services and facilities are stored and used in a controlled manner and according to accounting principles.
  • To check the data entered by Materials Management employees and to correct where necessary.
  • To prepare daily the Comparison Report on Food and beverage Actual vs. Potential costs/sales.
  • To reconcile the cost of all officer and entertainment checks and apply credit to the respective departments.
  • To prepare analysis on General Stores issues such as guest supplies against budget.
  • To verify the accuracy of recipes for the outlets and kitchens for the purpose of inventory control and potential costing.
  • To maintain records of inventory transactions that cannot be tracked through the system such as banquet events, and buffets.
  • To audit inventory transactions and make adjustments when necessary.
  • To collate and journalize month-end figures.
  • To attend month-end and other stocktaking activities in all Food and beverage and general areas. 
  • Reconcile and obtain explanation on variation and prepare Inventory Adjustment Authorization for the Director of Finance’s approval.
  • Coordinate and assist in the inventory-taking of operating equipment every four months.
  • To maintain and keep track of all the FF&E items of the hotel and to coordinate and assist in the inventory-taking of FF&E every year.
  • To have a full working knowledge and capability to supervise, correct, and demonstrate all duties and tasks in the assigned Place of Work to the standard set.
  • To be entirely flexible and adapt to rotate within the different sub-departments of the Accounting & Finance Division.
  • To be fully conversant with all services and facilities offered by the hotel.
  • To conduct a market survey of different items so as to ensure that the prices paid by the hotel are below the market retail prices.
  • To understand and audit the operating procedures (purchasing, receiving, storing, preparation, etc.) of the Materials Management Division.
  • To check periodically internal purchase orders for Food and beverage items against their appropriate market lists.
  • To investigate reasons for spoilage issue forms and posts through the system.
  • To check on a scheduled basis :
    • Recipes
    • Butcher yield tables and standard pricing tables
    • Accuracy of units of measure and brand information at the receiving.
    • Controllable and non-controllable status of inventory item data.


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  • To spot-check at random :
    • The contents of minibars in unoccupied rooms
    • Units of measure at bar
    • The potential and actual costs of individual bars
    • The accuracy of outlet recipes and portions being served
    • VIP amenities and their respective conversion recipes
    • Garbage cans and their contents
    • Par stocks in outlets and stockrooms
    • Inventory on shelves compared with inventory recorded in the computer
  • Market survey on food items being purchased
  • The quality of Food and beverage items being received to ensure that they match purchase specifications
  • Inventory turnover
  • Pouring brand consumption
  • To maintain organized files of all pertinent cost audit Operating Equipment and FF&E records.
  • To be thoroughly familiar with the duties and responsibilities of the Materials Receiving and Storing process and be able to train the employee up to the standards required.

Qualifications

  • Previous hotel accounting experience (Minimum 3 years preferred).
  • Excellent English language skills
  • Familiarity with Financials System, Reporting System, Micros POS, and Excel
  • Strong analytical, strategic and tactical abilities.
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