Senior Administration Officer - Civilian Secretariat for Police Service

eg. Accountant or Accounting or Kempinski



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Senior Administration Officer - Civilian Secretariat for Police Service





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1. Patiently scroll down and read the job description below.

2. Scroll down and find how to apply or mode of application for this job after the job description.

3. Carefully follow the instructions on how to apply.

4. Always apply for a job by attaching CV with a Cover Letter / Application Letter.


POST 32/03: SENIOR ADMINISTRATION OFFICER

REF NO: CSP/21/2023

DUTIES:

  • Provide executive administrative support, ensure an effective flow of information and documents to and from the office of the Head of Department. Coordinate travel arrangements, schedules and manage appointments. 
  • Coordinate and administer leave register and telephone accounts for the Office of the Head of Department.
  • Prepare briefing notes for the Head of Department, safekeeping of all documentation.
  • Provide logistical support services, process and submit subsistence and travel claims.
  • Handle queries from internal and external clients.
  • Manage the budget of the office of the Head of Department, monitor expenditure and alert the Head of Department of possible over and under spending, keep a record of expenditure and other financial commitments.
  • Check and verify financial reports, compilation of various submissions/ memoranda and responses in relation to the disbursement function. 
  • Oversee effective, efficient and economical utilisation of the funds.


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REQUIREMENTS:

  • National Diploma/ Degree in Public Administration or equivalent qualification.
  • 2-3 years’ experience in Secretarial/ Office Administration or Personal Assistant field.
  • Understanding of the management information and formal reporting systems, professional office etiquette and knowledge of office administration.
  • Knowledge of Public Service Regulations, Public Service Act, Public Finance Management Act.
  • Treasury Regulations, Supply Chain Management procedures and Public Service staff  code.  
  • Computer literacy, strong communication (verbal & written) skills.
  • Presentation skills, planning and organizing skills. 
  • Ability to interact with all functions & levels including top management and facilitation skills.
  • An analytical approach to problem solving, confidentiality, integrity and honesty.
  • Ability to work under pressure and work long hours.
  • Driver’s License.

ENQUIRIES: Ms NM Sefiti/Mr M Maiko Tel No: (012) 4931 390 / 012 4931 338

SALARY: R359 517 per annum

CENTRE: Pretoria

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