Payroll Administrator - Fourier Recruitment

eg. Accountant or Accounting or Kempinski

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Payroll Administrator - Fourier Recruitment

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Provides payroll processing, data capturing and administrative support to the relevant areas of the business.

Talent Management and Development:

  • Personal development in high level overview of what the company is selling and business concepts.
  • Ensure that all administration such as annual leave, sick leave, overtime and expense claims are completed correctly in line with Group Policies.
  • Complete annual staff satisfaction surveys.
  • Complete annual staff performance appraisals and assessments.
  • Complete and update development plans annually.

Stakeholders (Internal and External):

  • Foster and improve customer relationships.
  • Foster and improve internal staff relationships.



Operational Performance:

  • Upholding strict and effective SHEQ (including ISO 9001) measures within the business ensuring that staff meets the requirements of relevant legislation and Group Policies in this regard at all times.
  • Ensure that if there are internal or external escalations that the escalations happen as quick as possible and with all relevant information.

 Growth and Profitability:

  • Ensure that all tasks performed re done within required time, accurate and as soon as possible.
  • Identify where cost savings can be implemented

Minimum Requirements

  • Grade 12 and Accounting Diploma (Or Equivalent)
  • VIP Payroll and Administration Courses – Certifications.
  • SAGE 300 People User Qualifications and experience.
  • Telephone etiquette/ Task orientation/Communication / Interpersonal skills/Attention to detail/Numerical ability/Problem solving.
  • 1 to 2 years’ experience in general office administration undertaking filing, typing, travel and accommodation arrangements.
  • MEIBC knowledge.
  • ESS (Employee Self Service).
  • 5 years experience on Sage 300 (Leave Module, including Employment Equity Module, Personnel History Module, Skills Module.)
  • Microsoft package knowledge (Excel, Word, Outlook)
  • Open Data Base Connectivity.

Payroll administration

  • Full payroll function.
  • Prepare, collect and sort input documentation.
  • Modify and Maintain employee information.
  • Input on the payslip screen: Earnings, Deductions, Company contributions, Perks
  • Process Leave.



  • Batch entry and import.
  • Onboarding and Terminate employees.
  • Print reports.
  • Reconcile all input and make relevant corrections.
  • Print payslips.
  • Third party reconciliation
  • Export UIF Declaration File.
  • STATS SA submissions.
  • Understanding of Statutory calculations (PAYE, UIF, SDL).
  • Understanding of the Labour Act, BCEA in relations to Payroll Function.
  • Filing documentation and reports.
  • Attend to payroll queries.
  • Employee Files
  • Update and maintain employee files.
  • Prepare employee files for auditing purposes.
  • Ensure all relevant documentation is filed and on record.
  • Open hard and soft copies of files for new employees.
  • Keep a record of resigned employee files.
  • Ensure files appropriately secured due to the confidential nature of their contents.
  • Ad hoc tasks
  • Ensure invoices are received and forwarded to Finance on time.
  • Complete PO and once signed by Manager send to Finance.
  • Follow up to ensure service provider is paid on time.
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