Admin Assistant: Wolmaransstad - Herotel

eg. Accountant or Accounting or Kempinski



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Job Description: Responsibilities, Qualifications, and Necessary Skills





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Applications are invited for the Admin Assistant position to be based in Wolmaransstad.

PURPOSE OF THE ROLE: 

Duties of the Administrative Assistant include providing support to the Growth team, assisting in their function's general administrative activities.

Key Performance Areas would include, but are not limited to:

  • Maintain a filing system relevant to Growth environment keeping track of all aspects pertaining to various projects.
  • Update administrative systems to make them more efficient.
  • Make contact with Municipalities in relation to identifying stakeholders as part of the wayleave submission process in preparation for Planners.
  • Organize and schedule appointments with Municipalities as required.
  • Collection and collation of time sheets from Site Supervisors and follow outsource services SOP (sign off from PM & HR).
  • Prepare and manage communication and release of ‘live' areas on the network and MDU's for Sales and Scheduling to work from.
  • Assist with quotes from suppliers as required.
  • Adding information to the BOM as required.
  • Any ad Hoc tasks as required by their manager (reporting, admin or personal assistant tasks).


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The successful candidate must have the following experience/skills:

  • Knowledge of office management systems and procedures.
  • Working knowledge of office equipment, like printers and fax machines.
  • Proficiency in MS Office (MS Excel and MS PowerPoint, in particular).
  • Excellent time management skills and the ability to prioritize work.
  • Attention to detail and problem-solving skills.
  • Excellent written and verbal communication skills.
  • Strong organizational and administration skills with the ability to multi-task.

Education Requirements:

  • Proven experience as an Administrative Assistant or Office Admin assistant.
  • Grade 12.
  • Additional qualification as an Administrative Assistant or Secretary will be an advantage.
  • Experience on the systems used with HeroTel would be an advantage.
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