Administrative Assistant - University of the Witwatersrand

eg. Accountant or Accounting or Kempinski



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Job Description: Responsibilities, Qualifications, and Necessary Skills





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Key Performance Areas:

  • Effectively manage head of the school’s diary – electronic and manual
  • Organize meetings and communicate effectively with all parties attending the meeting
  • Minutes taking and drafting of agendas for three committee meetings (FIN/HR, EXCO, HOD)
  • Answer telephone calls by screening calls and directing to the appropriate person to deliver messages and return calls
  • Email correspondence, redirect and advise where applicable
  • Provide basic administrative and secretarial support to the School of Clinical Medicine
  • Sending out communications with internal & external stakeholders
  • Creating a filing system for different committee meetings
  • Assist in writing letters of support, motivations, delegation of authority, memorandums and announcements
  • Typing, copying, scanning & printing of all Schools documents
  • Booking, setting up and confirmation of venues
  • Ordering of stationery, office equipment and groceries
  • Make travel arrangements for the head of the school
  • Assist the senior operations manager with admin tasks
  • Sorting, organizing and distributing documents requiring the head of the school's signature
  • Liaise and maintain communication with all secretaries
  • To ensure the smooth running of the head of the school office
  • Compile and edited the school newsletter
  • Planning for yearend function, prize giving and annual School retreat


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Competencies - Knowledge, Skills and Behaviors;

  • Matric/Grade 12
  • National Diploma advantages
  • 2-3 years of experience in a university
  • Performing secretarial duties for senior-level positions. (Advantage)
  • Computer knowledge -Word, Excel, PowerPoint, Electronic calendar & diary, email
  • Experience of Oracle (advantage)
  • Ability to respond after hours for important, timely or urgent matters
  • Team player who operates in a fast-paced team-oriented setting
  • Ability to be discrete and maintain confidential information
  • Understanding how to prioritize and respond accordingly
  • Strong written and verbal communication skills and the ability to multi-task
  • Experience with stakeholder management and ability to work independently
  • Must be a proactive problem solver
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