Personal Assistant - Western Cape Department of Health

eg. Accountant or Accounting or Kempinski



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Job Description: Responsibilities, Qualifications, and Necessary Skills





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The Western Cape Mobility Department has an exciting employment opportunity for a suitably qualified and competent individual to render a secretarial support service to the Chief Director: Transport Regulation. The person must have the ability to work under pressure, willingness to work irregular hours and meet tight deadlines.

Key Performance Areas

  • Provides a secretarial/receptionist support service to the Chief Director;
  • Renders administrative support services;
  • Provides support to Chief Director regarding meetings;
  • Supports the Chief Director with the administration of the Chief Director’s budget;
  • Studies the relevant public service and departmental prescripts/policies and other documents and ensure that the application thereof is understood properly.

Minimum Requirements

  • Grade 12 (Senior Certificate or equivalent qualification) plus an accredited secretarial diploma and/or administrative qualification on the level of NQF level 5 or relevant higher tertiary qualification;
  • At least 3 years experience in rendering a support service to management/ senior management.


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Competencies

Knowledge of the following:

  • Relevant legislation/policies/prescripts and procedures;
  • Office Administration;
  • Database Management;
  • Information and Records Management;
  • Procurement processes;
  • Basic financial administration;
  • Understand the functioning, systems and processes of government;
  • General information support systems such as BAS and MYTRACK.

Skills in the following:

  • Language; Computer Literacy; Sound Organisational;
  • Good People; Written Communication;
  • Client Liaison and Networking; Report Writing; Research;
  • Problem Solving; Good telephone etiquette;
  • High level of reliability;
  • Ability to communicate well with people at different levels and from different backgrounds;
  • Ability to act with tact and discretion;
  • Ability to do research and analyse documents and situations;
  • Good grooming and presentation;
  • Self-management and motivation.

Remuneration: R 308 154 per annum (Salary level 7)


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