Personal Assistant - Hello Group Recruitment

We are seeking a highly organized and proactive Personal Assistant to provide comprehensive support to our Director in both professional and personal administrative capacities. This role is essential for maintaining smooth operations, as it involves managing schedules, coordinating meetings, and handling various tasks. This position offers an excellent opportunity for individuals looking to advance their careers within an administrative role in a dynamic and fast-paced environment.

Duties and Responsibilities

Key Responsibilities:

• Calendar & Schedule Management: Efficiently coordinate and manage the Director’s calendar by scheduling meetings, appointments, and personal commitments.
• Communication Handling: Manage email correspondence, screen calls, and address inquiries in a professional and timely manner on behalf of the Director.
• Travel Coordination: Arrange all aspects of travel, including bookings, accommodations, and detailed itineraries for both business and personal trips.
• Personal Task Assistance: Support with personal tasks such as making reservations, scheduling appointments, and managing errands as required.
• Document & File Management: Organize, file, and maintain important documents and records, ensuring accessibility while upholding confidentiality.
• Meeting Preparation: Prepare meeting agendas, take minutes, and track action items to ensure timely follow-up and resolution.
• Task Prioritisation: Assist the Director in organizing and prioritising daily tasks to align with both professional and personal objectives.

Minimum Requirements

Requirements:

• Experience: 1-3 years in an administrative or personal assistant role.
• Educational: Post-matric qualification preferred; additional qualification or certification in Office Administration is a plus.

Skills:

• Excellent organizational and time management abilities.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Capable of handling confidential information with discretion.
• Detail-oriented with the ability to multitask effectively.

Attributes:

• Proactive, adaptable, reliable, and capable of working independently.