Senior Admin Clerk - SPAR Group

A position has become available for a Senior Admin Clerk to join our dynamic team.

Job description

The purpose of this role is to provide comprehensive administrative and secretarial support to the Human Resources and Payroll Departments. 

KEY PERFORMANCE AREAS

General and Office administration including but not limited to:

• Streamlining department calls
• Maintain an efficient and up-to-date filing system
• Ensuring a sufficient supply of standard stationery for the department
• Supervision of general assistant staff

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Departmental Administrative support including but not limited to:

• Assist with diary management 
• Assist in arranging meetings and conferences (ordering of refreshments, venue bookings, etc.)
• Coordinate uniform ordering 
• Inter-DC post via courier 
• Purchase order creation and keeping a record of payments to vendors and ensuring timely payment of invoices

HR Administration:

• Vacancy uploads on SharePoint
• Updating HR Notice Board
• Birthday list and card distribution
• Administer fuel card applications
• Background checks (as required)
• Maintain a database of all graded roles and grading outcomes
• Maintain a folder with all HR Legal agreements with vendors

Travel Arrangements:

• Book flights
• Arrange transport and accommodation
• Arrange forex when required

Presentations:

• Assist with the preparation of presentations

Ad hoc duties as required by management including but not limited to:

• Coordination of events such as Comms Session, Cake Day, etc.
• Supervision of meeting rooms

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Minimum requirements

• Matric.
• Tertiary qualification with admin/secretarial specialisation (HR is preferable).
• At least 6 years’ experience in a similar role including office management and supporting a senior executive.
• Must be proficient in MS Office (at least 2 years’ experience).
• Proficient in SAP Purchase Order Creation.
• SharePoint experience will be an advantage.

The ideal applicant will satisfy the following skills requirements: 

• A high degree of confidentiality, emotional maturity, ethical values and integrity.
• Must have a high-stress tolerance and the ability to work efficiently under pressure.
• Strong verbal and written communication with the ability to communicate with all levels of authority.
• Customer-focused and great interpersonal skills.
• Precise planning and excellent organisational/administration skills.
• Exceptional accuracy and strong attention to detail.
• Quality-orientated and self-driven to achieve results.
• Willing to learn and grow.
• Capable of working independently as well as being part of a team.