Anglo American Engineering / Technical Jobs in Northern Cape
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Full Job Description - Read Carefully
As our Team Assistant Engineering your responsibilities will include but are not limited to:
Safety, Health, and Environment
- Adhere to all health and safety practices requirements.
- Promote good housekeeping to ensure compliance.
- Promote an environment where team members can deliver their outputs within a controlled risk environment.
Performance Delivery
Administration:
- Compile, coordinate, and monitor team members' calendars as required.
- Take minutes at meetings and provide general assistance during presentations to the department.
- Organise and maintain the diaries as designated and make appointments as required.
- Order stationery and other consumables.
- Book meeting rooms, catering, and equipment.
- Reconcile general and travel expenses in line with company policy.
- Log invoices received and submitted to accounts for payment.
- Perform expense reconciliation and invoice administration.
- Provide general administrative support as necessary.
- Assist team members with time-related activities.
- Compile various monthly reports to provide feedback to relevant stakeholders.
- Execute SAP orders.
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Document Control:
- Process all documentation according to company policies and procedures and document control principles within specified time frames to ensure compliance.
- Collate or make available documents, briefing papers, reports, and presentations as required by the department.
- Assist team members with documents per the new company templates and guidelines.
- Perform background search for documents necessary for ad-hoc and formal inquiries (WIs, one-pagers, memos, etc.) and the presentation thereof to the team.
- Distribute relevant documents (memos, reports, legislative information, etc.) to appropriate internal and external stakeholders.
- File all documents following document control requirements to ensure compliance and ease of retrieval for future reference.
Logistical Arrangements:
- Arrange travel, visas, and accommodation for the department, according to the Anglo American travel and accommodation policy.
- Organise and coordinate all visits of consultants and other providers for the P&O management team according to procedures.
Assistance:
- Assist according to own level/area of competence and by following company policies within the team and co-workers when instructed or during the absence of the responsible person.
This role is in the Technical & Strategy (T&S) department on a band A4 level reporting to the Head of Engineering.
Qualifications:
- Grade 12/N3 Technical
- Relevant qualification in Office Administration or similar on NQF4
- SA Drivers Licence
Technical Knowledge
- 2-3 years of relevant experience in office administration.
- Proficiency in MS Office applications, including WORD, Excel, and PowerPoint.
- Familiarity with SAP.
- Knowledge of Customer Relationship Management.
- Experience in scheduling and travel coordination.
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