VKB Group Administrative / Secretarial Jobs in Free State
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Grain Field Chickens, a subsidiary of VKB Agriculture (PTY)Ltd, is a dynamic role player in the integrated broiler industry with an abattoir in Reitz in the North Eastern Free State. We offer you the opportunity to establish yourself within a professional, corporate environment in the countryside.
Job Summary
Responsible for welcoming guests on time in a friendly manner and directing phone calls to the relevant personnel. Performing administrative functions accurately, concisely, timely and according to standard operating procedures.
Duties and Responsibilities
- Welcoming guests and visitors and directing them
- Notifying relevant personnel of visitor’s
- Answering and forwarding phone calls to the relevant
- Keep a safe and clean reception area by complying with procedures, rules, and regulations (clean desk policy).
- Updating managers’ calendars and scheduling meetings when
- Responsible for the booking of Meeting
- Control of the archive room, filing and scanning of
- Capturing and scanning creditors payments on file
- Capturing and Scanning Farm Services vendors on file
- Scanning all Hestony PODs to Farm Services
- Capturing/ scanning all Hestony PODs on file
- Loading tickets on the IT ticket system for when a printer has a
- Loading tickets for adding new directory or vendor on file
- PRP scheduling and planning on PRP system for the whole Head Office
- Responsible for Ordering stationery, cleaning equipment as well as beverages (tea, coffee sugar, milk).
- Responsible for stock
- Responsible for Key
- Assisting customers that want to buy in bulk, pallets or boxes by referring them to the correct sales rep or nearby wholesale.
- Scanning GFC Workers Trust
- Scanning bank verifications, settlements statements and credit applications on file director.
- Assist with administrative finance tasks as and when required by the line manager:
- Capturing financial data into systems, managing records, and preparing
- Processing supplier invoices and sending customer invoices/
- Any other duties as may be required by management
- Capturing financial data into systems, managing records, and preparing
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Requirements
- Grade 12 or NQF Level 4
- Diploma in Office
- At least 2 years proven work experience as a
- Intermediate Level proficiency in Microsoft Office
- Proven File Director, SharePoint and NAV experience a definite
- Hands-on experience with office equipment (e.g., scanners/ printers).
- A willingness to work overtime where requested.
Skills Required
- Professional attitude and
- Solid written and verbal communication
- Ability to be resourceful and proactive when issues
- Multitasking and time-management skills, with the ability to prioritize
- Excellent client service
- Excellent communication
- Accuracy and attention to
- Good reporting
- Telephone
- Listening
- Customer
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