Personal Assistant to Regional Manager - Department of Public Works & Infrastructure

DUTIES                                :          

• Manage the traffic in the office of the Regional Manager, efficient and effective Human Resources, Financial administrative support,
• Perform the duties of Regional Manager User Clerk in the office of the incoming and outgoing post,
• Maintain a filing registry in the office of the Regional Manager, Provisioning of stationery and  supplies,  
• Maintaining  an  electronic  post  register  for management  of  the Regional Manager’s diary, Schedule meetings and telephone management, 
• Make official travel arrangements for the Regional Manager, 
• Assist with the preparation and development of Regional Managers’ presentations, reports and minutes of meetings,
• Arrange official functions for the office of the Regional Manager,
• Assist in the identification and development of training material for the Regional Manager and organise training facilities, 

• Responsible for procurement processes within the office of the Regional Manager and managing the petty cash,
• Assist in the development of the MTEF budget of the Regional Manager and develop and maintain a monthly commitment register,
• Ensure the security profile and classification of documentation reports and information related to the office.

REQUIREMENTS:         

• A three-year tertiary qualification (NQF level 6) in Management  Assistant, Secretariat, Office Management or equivalent.
• The ability to liaise at the Senior Management level and the ability to work and cope under intense pressure are important prerequisites.
• Maintain confidentiality and be able to work independently, with minimum supervision.
• Advanced computer literacy in MS office packages (MS Word, MS Excel and MS PowerPoint).
• Experience in customer relations and client liaison, in addition, applicants must have knowledge of budgeting processes and how to apply them.
• Knowledge of Government Procurement processes will be an advantage.

SALARY: R261 372 per annum

CENTRE: Umtata Regional Office

ENQUIRIES: Ms. N Hlengwa Tel No: (047) 502 7010

NOTE:

Kindly take note that with effect from 01 January 2021, DPSA approved the new Z83 Application Form (obtainable from any Public Service department); applicants are requested to use the new application form as failure to do so will result in their application being disqualified.

The Z83 form must be signed when submitted, To streamline the recruitment process to be more responsive to the public, as well as to create more protective measures during the pandemic by avoiding overcrowding and curbing the costs incurred by applicants such measures should include the following regarding certification:

Advertisement and accompanying notes must clearly capture the requirements for the certification to reflect that applicants must submit copies of qualifications, identity documents and driver’s license (where applicable) and any other relevant documents, such copies need not be certified when applying for the post.

The communication from the HR of the department regarding requirements of certified documents will be limited to shortlisted candidates. Therefore only shortlisted candidates for a post will be required to submit certified documents on or before the day of the interview following communication from HR.

The application for Employment Form (Z83) provides under the sectional “additional information” that candidates who are selected for interviews will be requested to furnish additional certified information that may be requested to make final decision. It must be borne in mind that when a document is certified as a true copy of an original, the certifier only confirms it being a true copy of the original presented.

Therefore, the certification process does not provide validation of the authenticity of the original document. The validation occurs when the documents are verified for authenticity. Regulation 67 (9) requires the executive authority to ensure that he or she is fully satisfied with the claims being made and these read with Regulations (57) (c) which requires the finalisation of Personnel Suitability Checks in order to verify claims and check the candidate for purpose of being fit and proper for employment.

Applications not complying with the above will be disqualified. Should you not have heard from us within the next months, please regard your application as unsuccessful.  

Note:  It is the responsibility of all applicants to ensure that foreign and other qualifications are evaluated by SAQA. Recognition of prior learning will only be considered on submission of proof by candidates. Kindly note that appointments will be subject to verification of qualifications and security clearance. 

Faxed or late applications will NOT be accepted. Shortlisted candidates must be willing to undergo normal vetting and verification processes. Should you not have heard from us within the next months, please regard your application as unsuccessful.