Chief Deeds Registration Clerk - DALRRD

DUTIES:          

• Prepare deeds and documents.
• Count and balance the deeds and report discrepancies.
• Record the number of deeds on the recording register.
• Remove staples on the deeds and documents.
• Check if all the endorsements are signed, dated, sealed and numbered.
• Check for broken batches.
• Scan Deeds and documents.
• Scan deeds/documents daily.
• Capture the title deeds/document and pack number on the Deeds Scan System.
• Preview the scanned images and delete blank pages.
• Save the document on deeds scan.
• Verify the scanned Deeds / Documents.
• Captures the scanned pack number on the deeds verify system.

• Compare the scanned deeds against the source documents.
• Check if the scanned documents are scanned correctly and complete.
• Scan the documents out of micro.
• Quality assurance of deeds and documents.
• Identify errors and report to supervisor.
• Check if the title deeds are indexed correctly and inserted in the correct covers.

REQUIREMENTS:          

• Grade 12 / National Senior Certificate.
• 2 years of experience in the Deeds Registry or administrative experience.
• Extensive knowledge of Deeds Registry registration procedures.
• Knowledge of Document Tracking Systems (DOTS).
• Knowledge of Deeds Registration System (DRS).
• Computer Literacy (Typing).
• Communication skills (Written and Verbal).
• Good judgement and assertiveness skills.
• Organising and problem-solving abilities

SALARY:  R211 713 per annum (Level 06)

CENTRE:  Office of the Registrar of Deeds