Senior Secretary Grade II - Department of Defence

DUTIES:

• Manage the diary of the Director, and record appointments, meetings and other events.
• Receives telephone calls and refers the calls to the correct role players if not meant for the relevant manager.
• Type documents for the Director.
• Operate office equipment like fax machines and photocopies. 
• Receive visitors for the Director and provide refreshments. 
• Arrange meetings and events for the Director. Identify venues and invites the role players. 
• Records minutes/decisions and communicate to relevant role players.
• Liaise with travel agencies to make travel and accommodation arrangements.
• Do filing of documents for the Director as and when required. 
• Receives, records and distributes all incoming and outgoing documents. 
• Handle the procurement of standard office items such as stationery, refreshments etc.
• Collect all relevant documents to enable the Director to prepare for the meeting.

REQUIREMENTS:          

• NQF  4(Grade  12).  
• Previous  Secretarial experience will be an added advantage.  

Special requirements  (Skills needed):  

• Ability to communicate effectively (Written and Verbal). 
• Innovative thinking ability as well as problem-solving skills, excellent interpersonal skills, good telephone etiquette,
• Knowledge of Ms Computer packages (Word, Excel and PowerPoint). 
• High level of reliability and must be able to obtain confidential security clearance within a year.

SALARY: R176 310 per annum (Level 05)

CENTRE: Defence International Affairs Division

ENQUIRIES: Mr K. Davhana Tel No: (012) 355 5859/Mr T.E. Bogopane Tel No: (012) 335 5435.