Logistics Coordinator - Southern Oil
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Southern Oil Pty Ltd, an established company and market leader in the manufacturing of Canola oil and related products in the retail, food services, and bulk sectors, has the following exciting career opportunity in Swellendam.
Short Summary:
The main responsibility of this position is to ensure efficient and effective planning concerning filling and allocating sales and procurement orders to trucks.
Responsibilities:
Key Competencies:
Education and Experience
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The main responsibility of this position is to ensure efficient and effective planning concerning filling and allocating sales and procurement orders to trucks.
Responsibilities:
- Logistics Planning
- This primary focus will be on Import, Export and Bulk Planning.
- This secondary focus will be on Packed Products, Protein and Seed.
- Logistics of Import and Export and Seed Planning
- Planning of deliveries out of SOILL and external warehouses.
- Planning of Import, Export and Bulk planning coming to SOILL.
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- Minimize Transport and Other Costs
- Fleet utilization and profitability on dedicated vehicles according to the industry.
- Obtain best transport quotations per client and designated route.
- Obtain the best transport costs and keep extra costs to a minimum.
- Efficient Movement to Customer
- Plan effective loading and delivery dates and time to clients.
- Effective Route and Truck Planning
- Planning the most cost-effective route according to client delivery.
- Truck allocation according to sales orders.
- If needed, book third-party transport to ensure on-time delivery.
- Communication between transporters and clients according to expectations.
- Packed Product, Protein and Seed Planning
- Planning and coordinating Packed Product, Protein Feed and Seed deliveries to clients.
- Planning and coordinating of oils coming to SOILL or external warehouses.
- Draft and allocate sales orders for the requested customer delivery date.
- Update planning schedule according to set parameters on Frameworks
- Communicate any requested planning changes that deviate from requested delivery dates.
- Planning sales delivery 2 weeks in advance according to draft sales orders.
- Updating planning 1-week in advance and drafting sales orders.
- Finalising planning 48 hours in advance with sales orders.
- Coordinate delivery schedule with collection schedule to optimise truck efficiency.
- Send Logistics Plan to all relevant parties by 10h00, the day before loading of trucks.
- Instruction and Communication
- Drivers delivery and collection instruction and feedback.
- Escalate all Driver related queries and issues to Management.
- Making slot bookings with customers for deliveries.
- Ability to present planned schedule to all relevant parties in the weekly meeting.
- Change any dates of delivery, received from sales with the correct reason on Frameworks.
- Ensure all relevant information is updated on Frameworks for visibility to all relevant parties.
- Procurement Planning and Allocation
- Ensure trucks run efficiently and effectively with allocated loads.
- Communicate with Procurement, Planning, Warehouse And Sales to optimize utilization.
- Communicate with Logistics Administrator concerning transport PO generation.
- Ensure Flow bins, bags and pallets are returned from Customers according to the information.
- Export Administration
- Liaising with the forwarding company to ensure stack dates are set and delivery is made.
- Following up with logistical company regarding export documentation.
- Follow up on all documentation internally:
- Finance
- Quality Control
- Forward all documentation copies to the customer and save where necessary.
- Filing of all documentation regarding export orders.
- Receiving and distributing the necessary documentation internally and externally.
- Import Administration
- Planning the import of products from and to:
- Harbour
- SOILL or
- Client or
- Internal/ External SOILL bulk oil warehouses
- Handle full communication Between transporters, harbour, clients and warehouses.
- Ensure slot bookings are in place for collection and delivery of import products.
- Follow up on all documentation internally:
- GRN
- DN
- Invoice
- Finance
- Quality Control
- Receiving and distributing the necessary documentation internally and externally.
- Planning the import of products from and to:
- General Administration
- Doing administrative and clerical tasks.
- Preparing and editing letters, reports, memos, and emails.
- General administration/ office duties when required.
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Key Competencies:
Education and Experience
- Diploma in Logistics or Supply Chain
- Logistics Planner experience would be an advantage
- Excellent computer skills especially Excel and SAP
- 1 year of relevant experience in Logistics
- Excellent customer service
- Responsible and accountable
- Ability to handle pressure
- Team player
- Problem Solver
- Extreme accuracy
- Good organizational skills
- Good Time Management skills
- Vibrant and energetic
- Focused and deadline-driven
- Strong analytical abilities
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