Administration Clerk: Production - Department of Defence

POST 04/44: ADMINISTRATION CLERK: PRODUCTION

REF NO: SIGFMN/02/04/23/08

DUTIES:          

• Perform general clerical duties. 
• Update registers and statistics. 
• Handle routine and enquiries.
• Make photocopies and receive/send facsimiles.
• Distribute documents/packages to various stakeholders as required on a daily basis.
• Deliver documents and collect to and collect them from areas surrounding the HQ. 
• Keep and maintain the filling system. 
• Type letters and other correspondence, when required. 
• Keep and maintain the incoming and outgoing registers. 
• Liaise with internal and external stakeholders in relation to the procurement of goods and services.
• Obtain quotations and complete required forms for purchasing of standard office equipment.
• Maintain the effective logistical support, functioning, and management, by conducting monthly equipment control. Update the inventory. Do annual, quarterly and biannual stocktaking.

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• Manage and be responsible for the safekeeping of equipment and stores.
• Attend weekly coordinating and communication meetings.
• Control office stationery.
• Maintain leave register.
• Maintain attendance register.
• Keep and maintain personnel records.
• Arrange traveling and accommodation.
• Check the correctness of the substance and travel claims of officials and submit them to management for approval.
• Handle telephone accounts and petty cash.

REQUIREMENTS:          

• A minimum of Grade 12/NQF Level 4: 

Special requirements (skills needed):

• Computer literate, ability to interpret relevant directives and instructions/ guidelines, problem-solving and reasoning, good office management skills, and communication (written and verbal) skills. Must be able to obtain a confidential clearance within a year.

ENQUIRIES: Enquiries/Attention: Mrs. A. Carstens Tel No: (012) 529- 0385.

SALARY:  R181 599 per annum (Level 05)

CENTRE: SA Army Signal Formation, School of Signals, Wonderboom

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