DALRRD Administrative / Secretarial Jobs in Gauteng
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JOB TITLE: REGISTRY CLERK (SUPERVISOR)
REF NO: 3/2/1/2022/589
DUTIES:
- Provide registry counter services.
- Attend to clients.
- Handle telephonic and other enquiries received.
- Receive and register hand-delivered mail/files.
- Monitor the handling of incoming and outgoing correspondence.
- Attend the reception and receive all emails.
- Render the sorting, registering, and dispatching of mail.
- Distribute notices on registry issues.
- Conduct an effective filing and record management service.
- Open and close files according to the record classification system.
- File, trace (electronically/manually) and retrieve documents and files.
- Monitor and complete index cards for all files.
- Provide the operation of office machines in relation to the registry functions.
- Open and maintain the franking machine register.
- Frank post, record money and update the register daily.
- Do spot checks on posts to ensure that no private posts are included.
- Lock post in postbag for messengers to deliver to Post Office.
- Open and maintain the remittance register.
- Record all valuable articles as prescribed in the remittance register.
- Hand deliver and sign over remittances to finance.
- Send wrong remittances back to sender via registered post and record the reference number in the register.
- Keep a daily record of the amount (bill) of letters franked.
- Conduct the processing of documents for archiving and disposal.
- Provide electronic scanning of files.
- Sort and package files for archives and distribution.
- Compile a list of documents to be archived and submit to the supervisor.
- Keep records for archived documents.
- Supervise human resources/staff.
- Allocate and ensure the quality of work.
- Provide personnel development.
- Assess staff performance.
- Apply discipline.
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REQUIREMENTS:
- Applicants must be in possession of a Grade 12 Certificate.
- Minimum of 3 years experience in a recording environment.
Job-related knowledge:
- Knowledge of registry duties, and practices as well as the ability to capture data and to operate a computer.
- Working knowledge and understanding of the legislative framework governing the Public Service.
- Knowledge of storage and retrieval procedures in terms of the working environment.
- Understanding of the work in the registry.
Job-related skills:
Organising skills, Communication skills (verbal and written), Interpersonal skills and Computer literacy, Ability to work under pressure and perform in a diverse team.
ENQUIRIES: Mr S Maseko Tel: (012) 337 3655
SALARY: R261 372 per annum (Level 7)
CENTRE: Gauteng (Pretoria)
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