Personal Assistant at Coca-Cola Beverages South Africa

Coca-Cola Beverages Africa (CCBA) presents an exciting opportunity for an experienced Personal Assistant to join the CCBA Supply Chain team. The successful applicant will be reporting into the Group Engineering & Projects Manager.

This is a 6-month fixed term contract, from January to July 2023, with the possibility of extension to 7 months.

This role, provides administrative support, managing the travel, and meeting arrangements for the Group Engineering & Projects Manager (Supply Chain) and leadership team.

Coca-Cola Beverages Africa (CCBA) is the largest African Coca-Cola bottler, accounting for 40% of all Coca-Cola volumes on the continent. CCBA has an extensive footprint in Africa, employing over 17 000 employees, and serving a combined population of over 300 million people across the continent.

The CCBA vision is to refresh Africa every day and make the continent a better place for all, growing success as a business and creating a better-shared future for our people, customers, consumers, communities, planet and shareholders. We conduct ourselves with the utmost integrity for shared value and the greater good.

We are a world-class, customer-orientated, socially and environmentally conscious fast-moving consumer goods (FMCG) company that is driven by engaged, motivated and inspired employees.

Key Duties & Responsibilities

• Support the Group Engineering & Projects Manager and direct reports as well as Manufacturing Excellence Manager and direct reports:
• Internal: CCBA Group, Country MD’s PA’s, Office administrative leads, IT Teams and their PA’s.
• External: Various Vendors & other consulting companies partnering on the project.
• Support other PA’s in Supply Chain when they are on leave or sick.
• Manage office expenditure
• Process travel claims
• Administer & Reconcile credit card reconciliations
• Create MSD365 purchase orders and purchase requisitions and draw and review cost centre reports.
• Monitor and Control mailing activities & expenses
• Schedule, coordinate and confirm meetings
• Plan, organise and coordinate meetings as and when required
• Organise travels and complex travel itineraries for teams
• Complete travel authorisations
• Process all Forex claims for travel
• Produce ad hoc documents, briefing papers, reports and presentations for meetings and as required
• Manage and maintain office equipment and stationery
• Manage and review filing and office systems
• Take and compile meeting minutes
• Manage and maintain electronic and manual filing systems
• Manage visits
• Manage customer request
• Manage and maintain electronic and manual filing system
• Facilitate preparation of customer contract
• Manage customer contract
• Update contract information

Skills, Experience & Education

Qualifications:

• Degree in Administrative Services and/or management
• Diploma in Secretarial Science & Office Management

Experience:

• Minimum 3 years experience, preferably in an FMCG environment

General

The advert has minimum requirements listed. Management reserves the right to use additional or relevant information as criteria for short-listing.