Administration Clerk: Production - Department of Defence
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POST 04/44: ADMINISTRATION CLERK: PRODUCTION
REF NO: SIGFMN/02/04/23/08
DUTIES:
- Perform general clerical duties.
- Update registers and statistics.
- Handle routine and enquiries.
- Make photocopies and receive/send facsimiles.
- Distribute documents/packages to various stakeholders as required on a daily basis.
- Deliver documents and collect to and collect them from areas surrounding the HQ.
- Keep and maintain the filling system.
- Type letters and other correspondence, when required.
- Keep and maintain the incoming and outgoing registers.
- Liaise with internal and external stakeholders in relation to the procurement of goods and services.
- Obtain quotations and complete required forms for purchasing of standard office equipment.
- Maintain the effective logistical support, functioning, and management, by conducting monthly equipment control. Update the inventory. Do annual, quarterly and biannual stocktaking.
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- Manage and be responsible for the safekeeping of equipment and stores.
- Attend weekly coordinating and communication meetings.
- Control office stationery.
- Maintain leave register.
- Maintain attendance register.
- Keep and maintain personnel records.
- Arrange traveling and accommodation.
- Check the correctness of the substance and travel claims of officials and submit them to management for approval.
- Handle telephone accounts and petty cash.
REQUIREMENTS:
- A minimum of Grade 12/NQF Level 4:
Special requirements (skills needed):
- Computer literate, ability to interpret relevant directives and instructions/ guidelines, problem-solving and reasoning, good office management skills, and communication (written and verbal) skills. Must be able to obtain a confidential clearance within a year.
ENQUIRIES: Enquiries/Attention: Mrs. A. Carstens Tel No: (012) 529- 0385.
SALARY: R181 599 per annum (Level 05)
CENTRE: SA Army Signal Formation, School of Signals, Wonderboom
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