Receptionist - Minopex

This position is responsible for providing switchboard, secretarial, clerical and administrative support in order to ensure that Head Office services are provided in an effective and efficient manner, contributing towards the image of the Company.

Duties and Responsibilities

• Receive and direct calls and relay telephone messages to the relevant personnel or department
• Receive visitors to the organisation, determining their needs and directing them accordingly
• Provide office support services (typing, clerical or secretarial duties) in order to ensure efficiency and effectiveness within Head Office
• Answer general queries and direct them to the relevant personnel or department
• Acceptance of deliveries/goods and distribution to the relevant personnel or department
• Assist in the planning and preparation of meetings, conferences etc.
• Management of the office boardrooms
• Assist with preparations for MANCO meetings
• Maintain an adequate inventory of office supplies, including ordering and distributing of supplies
• Provide administrative services to all MANCO members
• Distribution of mail from Head Office to the Minopex sites
• Coordinating travel and accommodation bookings through the travel agent

Qualification Requirements

• Grade 12
• Secretarial or related qualifications will be advantageous

Experience and Skills Requirements

• Minimum 2 to 3 years experience in a reception position
• Computer literate in MS Office
• Excellent communication and interpersonal skills
• Excellent planning and coordinating skills
• Professional etiquette
• Good time management skills