Secretary x10 - Department of Correctional Services

POST 22/87: SECRETARY

SALARY: R202 233 per annum

DUTIES:

• Execute office and general administrative duties. 
• Screen and answer telephone calls.
• Type correspondence. 
• Compile documentation and presentations.  
• Ensure proper record management through effective filing systems.
• Manage electronic document tracking system.
• Maintain a diary and manage appointments.
• Responsible for the management of the document tracking system.
• Arrange and coordinate meetings, workshops etc.
• Facilitate the procurement of office equipment such as stationery.
• Perform all such tasks and duties related to the role. 
• Make all transport arrangements for conferences, courses, meetings and hearings away from the office. 
• Management of assets.

REQUIREMENTS:         

• Grade 12 with typing as a subject or any other training course or qualification that will enable the person to perform the work satisfactorily. Computer literate.

Competencies And Attributes:

• Honesty and integrity.
• Attention to detail.
• Plan and organize.
• Punctuality and confidentiality.
• Service delivery and client orientation. 
• Excellent communication skills (written and verbal). 
• Ability to work under pressure. 
• Ability to coordinate and organize work-related tasks.
• Good telephone etiquette.
• High level of reliability.
• Ability to act with tact and discretion.

ENQUIRIES:  Ms TP Baloyi 012 305 8589 / Ms Khumalo NS 012 307 2174/2089.

CENTRE:

1. National Head Office, Pretoria: National Head Office: Office of the DC Human Resources Management (Ref: HO 2023/05/51)
2. National Head Office: Office of the DC: Intergovernmental Relations (Ref: HO 2023/05/52)
3. National Head Office: Directorate: Cluster and Parliamentary Liaison (Ref: HO 2023/05/53)
4. National Head Office: Directorate: International Relations (Ref:   HO 2023/05/54)
5. National Head Office: Directorate: Community Liaison (Ref: HO 2023/05/55)
6. National Head Office: Directorate: Training Standards (Ref: HO 2023/05/56)
7. National Head Office: Directorate: Specialised Audit (Ref: HO 2023/05/57)
8. National Head Office: Directorate: Core Curriculum (Ref: HO 2023/05/58)
9. National Head Office: Office of the CDC GITO (Ref: HO 2023/05/59)
10. National Head Office: Directorate: Research (Ref: HO 2023/05/60)