Administrative Officer: Western Cape - Stellenbosch University

eg. Accountant or Accounting or Kempinski



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Job Description: Responsibilities, Qualifications, and Necessary Skills





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Duties

General administrative support:

  • Providing administrative support to the Language Centre (scheduling meetings and planned activities, monitoring diary, taking minutes during meetings, etc.);
  • Receiving visitors, interacting with clients, and effectively managing email and telephonic enquiries;
  • Keeping accurate administrative records;
  • Performing asset administration, as needed.

Course administration:

  • Carrying out administration for short courses within the Language Centre;
  • Ensuring efficient course administration for credit-bearing courses (uploading student marks and student feedback, and handling test administration);
  • Conducting layout and format checks on printed material (coursework books and tests), as needed.


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Financial administration and budget control:

  • Carrying out the financial administration required for daily operations in short-course portfolios and credit-bearing courses in a timeous and efficient manner and in line with Stellenbosch University's financial policies;
  • Managing petty cash for short courses;
  • Maintaining effective budget control about purchasing goods and services by course budgets;
  • Providing ad hoc assistance with the annual budgeting process.

Job Requirements

  • A post-matric qualification in office administration or a relevant field;
  • At least three years of administrative work experience, including experience in short course administration and/or academic course administration;
  • At least two years experience in financial administration (including invoicing, refunds, debtor administration and other standard bookkeeping tasks);
  • Computer literacy in MS Office (Word, Excel and Outlook);
  • Excellent interpersonal skills;
  • Good verbal and written communication skills;
  • The ability to work independently as well as in a team;
  • Good organisational skills and the ability to adhere to deadlines.

Shortlisted candidates must be willing to undergo a computer proficiency test, as well as a skills test, which will include questions on financial administration and short course administration.


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Recommendation

  • Familiarity with the SU short course system;
  • Knowledge of the SU financial system (SUNFin);
  • A commitment to continuous professional development
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