HR Administrator: Training and Development - GPAA

POST 40/63: HR ADMINISTRATOR: TRAINING AND DEVELOPMENT

REF NO: HRADMIN/HRD/2022/08-1C

Human Resource Development (12 Months)

The purpose of the role is to provide administrative support to the Training and Development Component within GPAA.

DUTIES:

The successful incumbent will be responsible for a wide variety of administrative tasks which include the following but are not limited to:

Render administrative support on the provisioning of the Training and Development unit:

• Provide administrative support regarding access to Skills Development opportunities on the basis of individual development plans.
• Document management.
• Create and manage a database for learners and service providers.
• Update database for institutions.
• Check for accreditation of the qualification and registration of the institution.
• Ensure that the venues are booked for workshops and is conducive for training.
• Provide administrative support regarding induction programmes.
• Provide administrative support regarding the skills development database.
• Provide administrative support regarding the management of bursaries.
• Liaise with the service provider for the registration of learners.
• Ensure that stationery and refreshments of the Business Unit are ordered and monitored.
• File and keep documents of the business unit safe.

Coordination of Training and Development activities:

• Arrange dates for workshops and in-house induction.
• Make travel arrangements and accommodation reservations.
• Invite delegates to attend.
• Organise resources and refreshments for workshops. 
• Ensure that the attendance register is available. 
• Ensure that training material is available.
• Processing of forms and documents related to claims, payments and invoices. 
• Capture training attended on PERSAL.

Administration of Internship program: 

• Provide administrative support regarding the training of mentors.
• Provide administrative support regarding training for interns.
• Receive completed work plans. 
• Check the correctness of interns’ quarterly reports and file accordingly.
• Compile interns’ completion certificates.

Administration of bursaries: 

• Ensure that the bursary form is updated. 
• Liaise with Institutions when required.
• Check that the bursary applications are correctly completed and registered.
• Ensure that a summary of bursary applications is compiled.
• Book venues for bursary Committee meetings. 
• Prepare bursary packs. Submit all bursary applications to the CEO’s office.
•  Provide feedback to the applicants. 
• Ensure bursary contracts are received from applicants. 
• Capture approved bursary applications on PERSAL and MS Excel. 

Administration of Grade 12 and Life skills: 

• Ensure that learning resources are available.
• Organise venue for life skills sessions.
• Research topics for life skills.
• Ensure that the attendance register for life skills learners is available. 

Administration of Recognition of improved qualifications in the Public Service: 

• Schedule workshops for Recognition of improved qualifications. 
• Send invitations for applications. 
• Liaise with institutions.
• Liaise with stakeholders.
• Organise Committee meetings to evaluate application forms. 
• Submit application forms to the CEO. 
• Provide feedback to the applicants.

REQUIREMENTS:

• An appropriately recognized Bachelor’s Degree/National Diploma or equivalent
• three-year qualification (NQF6 with at least 360 credits) preferably in Human Resources with at least 18 months of experience within the Human Resources environment.
• Preference may be given to candidates with Training and Development exposure Or Grade 12 with at least 3 years experience within the Human Resources environment.
• Preference may be given to candidates with Training and Development exposure. Computer literacy would include a good working knowledge of Microsoft Office products.
• Knowledge of prescripts relating to Human Resource Development. Basic understanding of the PFMA.
• Knowledge of processes of the Human Resource Development Administration. Analytical skills. Excellent organizing skills. Document Management skills. Administrative skills. Problem-solving skills. Customer-oriented.
• Good communication skills both verbal and written with the ability to communicate at all levels. Outgoing personality.
• Ability to prioritize work and urgent matters. Teamwork. Literacy. Numeracy. Take note of Circular 19 of 2022  regarding the practice note on the Z83  application and completion thereof.

The certification of all supporting documents will be expected of the shortlisted candidates only.

Interviews may be conducted via a virtual medium which will be discussed with each shortlisted applicant.

The applicant should have the necessary data and equipment for this purpose. Correspondence will only be conducted with the short-listed candidates.

If you have not been contacted within six (6) months after the closing date of this advertisement, please accept that your application was unsuccessful.

ENQUIRIES: Ms Felicia Mahlaba on Tel No: 012 319 1455 Application Enquiries: Soniwe Mwamuka on Tel No: 011 021 8982.

SALARY: R211 713 per annum (Level 06), basic salary plus 37% in lieu of benefits

CENTRE: Head Office Based In Pretoria